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645597 - FY26 RFP COMPADM26003 for Communities of Care Technical Assistance Provider
Funding Opportunity Details
Healthy Hometowns
Final Application Deadline: Jan 5, 2026 4:00 PM
Status Closed
Posted Date Dec 19, 2025 7:30 AM
Award Amount RangeNot Applicable
Project Dates 02/15/2026 - 09/30/2031
Award Announcement Date 02/02/2026
Categorical Area
Recurring Opportunity No
Program Officer John McMullen
Phone (515) 416-8565 x
Description
It is the responsibility of the Applicant to review all Attachments listed below for additional details regarding this Funding Opportunity.
The issuance of this Funding Opportunity in no way constitutes a commitment by Iowa HHS to award a contract.
Excerpts from the RFP:
Purpose
The purpose of this Request for Proposal (RFP) # COMPADM26003 is to solicit applications that will enable the Iowa Department of Health and Human Services (referred to as Agency) to select the most qualified applicant to provide rural Iowa service providers with expertise, assessment and evaluation, and technical assistance on evidence-based methods for achieving success in the Communities of Care Projects of Iowa's Rural Health Transformation Grant. Activities in this project include co-location, setting up agreements for cost sharing (both for physical space and staffing/care coordination), strategizing patient flows for optimal care and overseeing compliance and fidelity to evidence-based programming described in Healthy Hometowns. This work implements a portion of the Communities of Care initiative of the Iowa Healthy Hometowns Project, funded through the Centers for Medicare & Medicaid Services’ Rural Health Transformation Program, opportunity #: CMS-RHT-26-001.
Schedule of Important Dates (All times and dates listed are local Iowa time.)
The following dates are set forth for informational purposes. The Agency reserves the right to change them.
EVENT
DATE
RFP Issued
December 8, 2025
Written Questions and Responses
Round 1 Questions Due:
Responses Posted By:
December 10, 2025
December 12, 2025
Final Questions Due:
Responses Posted By:
December 17, 2025
December 19, 2025
Applications Due
January 5, 2026 by 4:00 PM Local Iowa Time
Applicant’s Oral Presentations, if requested by the Agency
Anticipated January 26 and January 27, 2026; subject to change at the Agency’s discretion
Post Notice of Intent to Award
On or around February 2, 2026
Attachments
| Description | File Name | Type | Size | Upload Date |
|---|---|---|---|---|
| A- Communities of Care Technical Assistance Provider RFP #COMPADM26003 | COMPADM26003 RFP Co-Location TA.pdf | 460 KB | 12/08/2025 01:37 PM | |
| B- Attachment B Work Plan Formatting Specifications | COMPADM26003 Attachment B Work Plan Formatting Specifications Co-Location TA.pdf | 141 KB | 12/08/2025 01:38 PM | |
| D- Sample Draft Contract | COMPADM26003 Contract Special Terms - Co-location TA.pdf | 332 KB | 12/08/2025 01:38 PM | |
| C. HHS Application Instructions Guidance | C. HHS Application Instructions_Guidance New IG.pdf | 2 MB | 12/05/2025 01:29 PM | |
| E. Amendment 1 RFP COMPADM26003 Communities of Care Technical Assistance Provider | E. Amendment 1 RFP COMPADM26003 Communities of Care Technical Assistance Provider.pdf | 179 KB | 12/12/2025 10:21 AM |
Website links
| Description | Link |
|---|---|
| A. IowaGrants Registration and Login Instructions | https://dom.iowa.gov/state-government/grant-management |
| B. General Terms and Contingent Terms | https://hhs.iowa.gov/initiatives/contract-terms |
| C. Rural Health Transformation (RHT) | Health & Human Services | https://hhs.iowa.gov/initiatives/rural-health-transformation-rht |
| D. Rural Health Transformation (RHT) Program | CMS | https://www.cms.gov/priorities/rural-health-transformation-rht-program/overview |
| Submitted Date | Question | Answer |
|---|---|---|
| Dec 10, 2025 7:04 AM | Can national organizations apply for this funding opportunity or are you looking for Iowa-based organizations? | Refer to RFP Section 1.03 for eligibility requirements. National organizations are eligible to apply. |
| Dec 10, 2025 7:07 AM | The RFP states that subcontractors are not allowed. Could the lead applicant still collaborate with subject matter experts / collaborative organizations to accomplish the work plan? Could the lead organization pay them for their work through their own contracting (not through HHS as a subcontractor)? | Refer to REQUEST FOR PROPOSAL #COMPADM26002 Amendment #1 |
| Dec 10, 2025 2:10 PM | If our organization is awarded the Communities of Care TA award, can we also be funded as a pilot hub, or must we choose one program to apply for (not both)? | 'The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Refer to the eligibility criteria in Section 1.03 of the RFP. Monitor Iowagrants.gov and https://hhs.iowa.gov/initiatives/rural-health-transformation-rht for details regarding future funding opportunities. The eligibility criteria for possible future RFPs are not yet determined. |
| Dec 10, 2025 4:17 PM | Can the TA provider also be awarded funds as a service provider? (seems like it could be a conflict of interest) | The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Refer to the eligibility criteria in Section 1.03 of the RFP. Monitor Iowagrants.gov and https://hhs.iowa.gov/initiatives/rural-health-transformation-rht for details regarding future funding opportunities. The eligibility criteria for possible future RFPs are not yet determined. |
| Dec 10, 2025 4:17 PM | Deliverable Payment Breakdown: The contract is "deliverable-based" and requires Agency approval for payment. What is the fixed cost/price assigned to each specific deliverable listed in the reports table (e.g., Phase 1 Annual Report, Phase 2 Needs Assessment Report, etc.)? | Refer to RFP Section 2.04(C) for contractor payment methodology, deliverable based reimbursement. |
| Dec 10, 2025 4:17 PM | Budget Negotiation: Section 1.6.2 requires the Contractor to propose budgets for each time period. When is the initial budget for Contract Year 1 (Feb 15, 2026 – Oct 30, 2026) due? | Refer to RFP Section 2.04 for payment methodology. Reimbursements for this project will be deliverable-based. The Agency has identified the deliverables and corresponding reimbursement amounts. |
| Dec 10, 2025 4:17 PM | FFATA Reporting Timeline: The FFATA report must be completed and submitted within 15-30 days of the contract start date. What is the specific due date for the FFATA report based on the Start Date of February 15, 2026? | 'The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Details of any specific due dates will be available at the time of contract issuance. The FFATA report will be scheduled by the Agency to the Contractor upon execution of the Contract. The due date will be based on the actual date scheduled and the timeframe needed for HHS to submit reporting through SAM.gov. |
| Dec 10, 2025 4:18 PM | Administrative Cap: The administrative cost cap is 10% of the funds received. Is this 10% cap calculated per Contract Year, or based on the cumulative funding received to date? | The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Refer to Section 2.04, Contract Payment Methodology. There is a 10% cap for all administrative costs, including both indirect and direct costs. Not more than 10% of the amount allotted to a contractor for a budget period may be used for administrative expenses. The Agency anticipates the 10% administrative costs cap to apply per contract year. |
| Dec 10, 2025 4:18 PM | TBD Report Deadlines: The required reports list is extensive, but most due dates are marked as TBD. What are the specific due dates for all Phase 1 and Phase 2 reports (e.g., Annual Engagement Project Plans, Co-location Toolkits, etc.)? | Refer to RFP Section 2.04, Contract Payment Methodology for details on Deliverables. Report due dates are yet to be determined. The timeframe for Phase 1 deliverables is anticipated to be 2/15/2026 through 10/30/2026 with an opportunity to extend the timeline through 9/30/2027 with Agency approval. The timeline for Phase 2 deliverables is anticipated to be 10/31/2026 through 10/30/2027 with an opportunity to extend the timeline through 9/30/2028. |
| Dec 10, 2025 4:18 PM | Phase 1 Kick-Off Report Deadline: The "Phase 1 – Annual Kick Off Meeting Plan and Report" is listed as due "Within 90 Days of start of project period". Is this a separate report from the Project Orientation/Kick-Off meeting summary (which is due 7 business days after the meeting)? | Refer to RFP Section 2.03, Scope of Work. Following the annual kick-off meeting with HHS, the Contractor shall provide a written summary of key discussion points within 7 business days following the meeting. The Annual Kick Off Meeting Plan and Report includes the content described on page 26 of the RFP. These are different work products. |
| Dec 10, 2025 4:18 PM | ontractor Contact Details: The document has blanks for the Contractor's Legal Name, Tax ID, Address, State of Organization, Vendor Code, Type of Business, and all four Contractor contacts (Contract Manager, Program Manager, Grantee Contact, Billing Contact). What is the complete and correct information to be inserted into these fields? | Refer to RFP Section 3.02, Application Forms. Most of this information will be provided by the Applicant within the Application Forms. However, the final contract details will be entered following selection of the successful awardee and prior to the Agency issuing contracts. |
| Dec 10, 2025 4:18 PM | Grantee Contact Access: The Grantee Contact is responsible for assigning access to the IowaGrants Grant Tracking Site. What is the process and required documentation for the Grantee Contact to assign "Additional Grantee Contacts" to the site? | This statement is in the draft sample contract. The successful awarded Contractor under this RFP will designate an individual to serve as their Grantee Contact for their IowaGrants Grant Tracking Site. This Site will be used contract management and monitoring and implementation and submission of contractual obligations. The Grantee Contact will be able to add individuals to their Site to ensure contractual obligations are adhered to. The additional Grantee Contacts must be registered in IowaGrants in order for the Grantee Contact to add them to their Grant Tracking Site. |
| Dec 10, 2025 4:18 PM | Pilot Project Awardee Kick-Off: The Agency anticipates the Pilot Project Awardees will start on or around October 1, 2026. Will the "Annual Project Awardee Kick-Off Meeting (Phase 2)" be scheduled shortly before this date, or will it be scheduled based on the Contract's Start Date (Feb 15, 2026)? | The date of the Annual Project Awardee Kick-off Meeting is yet to be determined. |
| Dec 10, 2025 4:19 PM | CHW Alignment: In Phase 2, the Contractor must "Work with the Agency to align with Iowa-specific best practices in CHW utilization and supervision". What specific documents, standards, or best practices does the Agency require the Contractor to align with? | The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Details of any additional requirements will be available at the time of contract issuance. The Agency will provide guidance and connect with the Agency's CHW program once the contract is awarded. |
| Dec 10, 2025 4:19 PM | Data Exchange (HIE): The Contractor must coordinate with the Agency's Evaluator and the Iowa Health Information Exchange (HIE) for data alignment and reporting. What specific data fields or reporting protocols are required to be aligned with the HIE? | The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. Details of any additional requirements will be available at the time of contract issuance. The Agency does not anticipate that the Communities of Care TA Provider will report data to align with the HIE. Pilot sites receiving technical assistance from the Community of Care TA Provider may be required to report to the HIE. |
| Dec 10, 2025 4:19 PM | Subcontracts: Section 1.7.4 states, "The use of Subcontractors is not permitted for the work performed in this contract". Does this restriction apply only to the core TA services, or does it include non-core activities like using a third-party vendor for materials printing, or specialized virtual training platforms? | Refer to REQUEST FOR PROPOSAL #COMPADM26002, Amendment 1 |
| Dec 10, 2025 4:30 PM | Rurality Verification: The Location and HIE Verification Form requires confirmation of rurality using the HRSA Eligibility Analyzer. Is this HRSA analysis the sole acceptable source for determining rural eligibility, or can other official Federal or State rural designations be utilized as supporting documentation? | The Agency will follow all funding restrictions and requirements provided from the Centers for Medicare & Medicaid Services for the Rural Health Transformation Program, opportunity #: CMS-RHT-26-001. The Agency anticipates receiving these terms on or around December 31, 2025. Continue to monitor Iowagrants.gov for any RFP amendments. For the purposes of this application, the Agency will use the definition of rural provided in Section 2.02 of the RFP. |
| Dec 11, 2025 8:44 AM | Could the state please provide additional detail on the rationale for not allowing subcontractors under this contract? | Refer to REQUEST FOR PROPOSAL #COMPADM26002, 'Amendment #1 |
| Dec 12, 2025 3:07 PM | For the Background and Demonstrated Experience TA sections, does the 20,000 character count include spaces? | The 20,000 character limit in Iowagrants.gov does include spaces. |
| Dec 15, 2025 12:15 PM | Can you confirm no budget/pricing is required as part of this RFP? | Refer to RFP Section 3, Application Content. The applicant shall submit the Reimbursement Attestation form as part of the application. No additional budget detail is required for this Application. |