541088 - FY25 RFA for Public Health Emergency Preparedness (PHEP) and EMS System Development
Funding Opportunity Details
Emergency Preparedness & Response
Final Application Deadline: Feb 1, 2024 4:00 PM
Status Closed
Posted Date Jan 2, 2024 10:17 AM
Award Amount RangeNot Applicable
Project Dates 07/01/2024 - 06/30/2025
Award Announcement Date 03/07/2024
Categorical Area
Recurring Opportunity No
Program Officer John Hallman
Phone (515) 336-1904 x
Description
It is the responsibility of the Applicant to review all Attachments listed below for additional details regarding this Funding Opportunity.
The issuance of this Funding Opportunity in no way constitutes a commitment by IDPH to award a contract.
Excerpts from the RFA:
The purpose of this RFA is to provide guidance for current contractors to submit continuation applications to the Iowa Department Health and Human Services (referred to as Agency) to renew service provisions as described by and within the project period established by the RFP #58821001. Services covered by this application include to lead system development in coordinating and advancing public health emergency preparedness, and emergency medical service delivery, in the identified service area. Applicants will be responsible to ensure the systems can prevent, prepare for, respond to, and recover from incidents that affect the readiness of the public health and emergency medical services systems and to decrease mortality and morbidity in disasters. This goal will be supported through implementation of the public health emergency preparedness and response capabilities and EMS System Standards. The purpose of this funding opportunity is to develop strategies and activities that will increase ability to be operationally ready to execute plans, respond to, and recover from public health threats and emergencies.
This project supports health equity by ensuring that systems are developed to protect population safety, particularly among the most vulnerable. Systems should address the opportunities and challenges facing all people in the community, including older adults, young children, those without access to transportation, and those living in rural areas. Systems to coordinate and advance emergency preparedness in the identified service area must work to ensure equitable outcomes by creating organizational infrastructure that makes the healthy and safe choice easy and possible for all members of the community.
EVENT
DATE
RFA Issued
December 14, 2023
Written Questions and Responses
Round 1 Questions Due
Interim Responses Posted by
December 21, 2023
December 29, 2023
Round 2 Questions Due
Interim Responses Posted by
January 9, 2024
January 18, 2024
Applications Due
February 1, 2024 by 4:00 p.m. Local Iowa Time
Post Notice of Intent to Award
March 7, 2024
| Description | File Name | Type | Size | Upload Date |
|---|---|---|---|---|
| A. Request For Application FY2024-25 PHEP-EMS | A. Request For Application FY2024-25 PHEP-EMS.pdf | 267 KB | 12/13/2023 07:35 AM | |
| B. NEW SYSTEM LOGIN PROCESS FOR ALL USERS | B. NEW SYSTEM LOGIN PROCESS FOR ALL USERS.pdf | 178 KB | 12/11/2023 03:42 PM | |
| C. HHS Application Instructions_Guidance New IG | C. HHS Application Instructions_Guidance New IG 1.pdf | 4 MB | 12/11/2023 03:42 PM | |
| D. PHEP-EMS Draft Contract FY2024-25 | D. PHEP-EMS Draft Contract FY2024-25.docx.pdf | 368 KB | 12/13/2023 07:17 AM | |
| E. RFA Application Review Tool PHEP-EMS FY2024-25 | E. RFA Application Review Tool PHEP-EMS FY2024-25.pdf | 121 KB | 12/13/2023 07:18 AM | |
| F. PHEP Budget and Budget Justification workbook 2024-25.xlsx | F. PHEP Budget and Budget Justification workbook 2024-25.xlsx | xlsx | 68 KB | 01/10/2024 11:46 AM |
| G. EMS Budget and Budget Justification workbook 2024-25 | G. EMS Budget and Budget Justification workbook 2024-25.xlsx | xlsx | 77 KB | 12/11/2023 03:54 PM |
| H. CRI Budget and Budget Justification workbook 2024-25 | H. CRI Budget and Budget Justification workbook 2024-25.xlsx | xlsx | 78 KB | 12/11/2023 03:55 PM |
| I. Core Membership Workbook | I. Core Membership Workbook.xlsx | xlsx | 45 KB | 12/11/2023 03:47 PM |
| Description | Link |
|---|---|
| A. Iowa HHS General Conditions | https://hhs.iowa.gov/initiatives/contract-terms |
| Submitted Date | Question | Answer |
|---|---|---|
| Dec 19, 2023 8:52 AM | Can you clarify which activities belong to EMS and which activities belong to CRI? The current sequence is out of order and EMS and CRI are underlined causing confusion. | Please reference the activity breakdown in the Request For Application FY2024-25 PHEP-EMS document under Attachments or refer to the individual application forms within IowaGrants: PHEP Project Work Plan Year 5 EMS Project Work Plan CRI Project Work Plan Year 5 |
| Dec 21, 2023 10:38 AM | Is this expected to be the final Core Membership list that determines funding for grant deliverables? In the past it was my understanding that 10% would be taken back for any agency or participant later on that did not commit to participating through submission of grant deliverables. Reference quote "if an entity is listed as a member, they will be required to complete all grant activities" IHHS correspondence 4/25/23. | Although we ask that you canvas your members for this application, final membership for the upcoming grant year will be confirmed prior to contract dissemination in June 2024. |
| Dec 21, 2023 11:13 AM | What activity does the Membership Workbook belong under? In the membership workbooks is it a requirement to list a secondary contact for EMA's? Most are one person so there would be no one to list there. For EMS the main contact for each service is not something we have access to unless it's given to us. Will the state be giving us that information out of AMANDA to help fill in that portion of the workbook along with a secondary contact? | a. Activity 15, b. If the EMA is a solo employee in a particular county, simply note that in the membership workbook., c. If the applicant is missing the current contact information for one of its EMS coalition partners, please contact Margot McComas at margot.mccomas@idph.iowa.gov. Margot can provide a primary contact for the service in question. The applicant will be responsible for reaching out to the primary contact to identify a backup contact. |
| Jan 4, 2024 10:41 AM | For Activity 6, can the 1.0 be a combination of two positions providing these services or does it need to be one person filling a 1.0 FTE? | Multiple Grant Coordinators may be used to meet the 1.0 FTE requirement of Activity 6. |
| Jan 4, 2024 12:52 PM | Can you provide a little more clarity on what you are looking for in the application for PHEP under Activity 16 and Activity 17? These are new to the grant and it is unclear what you want written in the narrative. What are their purpose and what role are you looking for LPH to play? | The Bureau of Preparedness and Response will reach out to contractors in FY2024-25 to provide subject matter experts to participate in workgroups for Activity 16 and Activity 17. The scope of the work will be defined during these work group sessions. In the application we are looking for a commitment to provide SMEs to the workgroups and to comment on how the applicant will ensure participation. Workgroup sessions will be scheduled with ample advance notice and will consider individual participants scheduling needs. |
| Jan 8, 2024 11:31 AM | In Activity 22 of the EMS work plan it references activity 16. Should this be activity 20, not 16. | Correct, Activity 22 should have read: “From the results of the assessment in Activity 20, each county must create an action plan to mitigate a minimum of one gap/deficiency identified within the assessment for correction in the following contract year. Additionally, each county within the service area will document the challenges and successes of the assessment/mitigation planning process.” |
| Jan 8, 2024 2:18 PM | Should there be a drop down "Activity 6" in the PHEP Budget and Budget Justification workbook? Specifically in the Personnel tab. | Yes, there should. Activity 6 has now been added to the PHEP Budget Justification workbook. An updated copy of the workbook can be found in the Attachments section of this application. |